Payroll Services - Ledger Pro

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Payroll Essentials BEST FOR 1–5 EMPLOYEES

$350 / month

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Why QuickBooks + Ledger Pro?

Payroll setup & configuration (one-time included)
Up to 2 payroll runs / month
Up to 5 active employees
Direct deposit management
Monthly/Quarterly payroll tax filing

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QuickBooks price: $315 (save $35 · 10% off)

Important: First payment covers the base bundle. After onboarding, your headcount & filing complexity may add charges per the Granular Table below.

Payroll Growth BEST FOR 6–15 EMPLOYEES

$500 / month

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Why QuickBooks + Ledger Pro?

Everything in Essentials
Up to 4 payroll runs / month
Up to 15 active employees
Year-end W-2/W-3 included

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Pay with QuickBooks — Save 10%

QuickBooks price: $450 (save $50 · 10% off)

Important: First payment covers the base bundle. After onboarding, your headcount & filing complexity may add charges per the Granular Table below.

Payroll Premium SCALING TEAMS

$750 / month

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Why QuickBooks + Ledger Pro?

Unlimited payroll runs
Unlimited employees
Garnishment admin included
Year-end W-2/W-3 & 1099 included

I accept the Service Level Agreement

Pay with QuickBooks — Save 10%

QuickBooks price: $675 (save $75 · 10% off)

Important: First payment covers the base bundle. After onboarding, your headcount & filing complexity may add charges per the Granular Table below.

Year-End Payroll Tax Package

$350 flat

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W-2/W-3 e-file (up to 10 employees; +$10 each additional)
1099/1096 e-file (up to 10 contractors; +$8 each additional)
Year-end reconciliation review

I accept the Service Level Agreement

Pay with QuickBooks — Save 10%

QuickBooks price: $315 (save $35 · 10% off)

Important: First payment covers the base bundle. After onboarding, your headcount & filing complexity may add charges per the Granular Table below.

Payroll Tax Filing Only

$200 / month

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Federal & state deposits and returns
Quarterly filings included
Does not include payroll processing

I accept the Service Level Agreement

Pay with QuickBooks — Save 10%

QuickBooks price: $180 (save $20 · 10% off)

Important: First payment covers the base bundle. After onboarding, your headcount & filing complexity may add charges per the Granular Table below.

Payroll Setup Only

$600 one-time

New to QuickBooks? Get up to 30% off.

Account & pay schedule configuration
Pay types, deductions, mapping to QBO
Up to 5 employee onboardings included

I accept the Service Level Agreement

Pay with QuickBooks — Save 10%

QuickBooks price: $540 (save $60 · 10% off)

Important: First payment covers the base bundle. After onboarding, your headcount & filing complexity may add charges per the Granular Table below.

Features	Essentials 1–5	Growth 6–15	Premium Scaling
Payroll runs per month	2	4	Unlimited
Employees included	Up to 5	Up to 15	Unlimited
Direct deposit management	✓	✓	✓
Employee onboarding	+ $50/employee	✓	✓
Payroll tax filing (federal & state)	✓	✓	✓
Year-end W-2/W-3 e-file	—	✓ (≤15)	✓
1099/1096 e-file (contractors)	—	+ $150 base	✓
Garnishment administration	+ $25/order/period	+ Add-on	✓
Compliance monitoring	—	—	✓
Priority support	—	✓	✓
Multi-state payroll	+ Add-on per state	+ Add-on per state	+ Add-on per state
Agency notice handling	—	—	✓ (incl. 30 min/mo)
Off-cycle payroll	+ $75/run	+ Add-on	✓

Legend: ✓ Included · + Add-on · — Not included

Note: Final invoice may include adjustments per the **Employer-Size / FCF Granular Table** below.

Granular Employer-Size Pricing (Transparent Scale)

Base fee covers platform, standard payroll runs, employee portal, and core federal filings. Costs then scale by headcount and a Filing Complexity Factor (FCF) reflecting how many jurisdictions we must file in (state & municipal/local).

Tier	Employees	Monthly Base Fee	Per-Employee Fee	Runs / Month	Extra Run	Jurisdictions Included*	Year-End (W-2/1099)	Notes
Micro	1–2	$125	$18	2	$25	Federal + 1 state	$10 / person	Owner-operators, single state.
Small	3–5	$150	$15	2	$25	Federal + 1 state	$10 / person	Standard compliance & portal.
Small+	6–10	$200	$14	2	$30	Federal + 1 state	$10 / person	Time app integration optional.
Medium	11–25	$300	$12	3	$35	Federal + 2 states	$9 / person	Multi-state baseline included.
Growing	26–50	$450	$10	3	$40	Federal + 2 states	$8 / person	Garnishments, PTO, custom reports.
Large	51–100	$750	$8	4	$45	Federal + 3 states	$7 / person	Dedicated support & exec summary.
Enterprise	100+	$1,200+	$6–$7	4	$50	Federal + 3 states	$6 / person	ACA, unions, tips, custom integrations.

*“Jurisdictions Included” = number of state payroll tax jurisdictions included in the base. Federal filings (941/944, FUTA) are included in all tiers.

Filing Complexity Factor (FCF) — Surcharge Table

FCF counts additional filings due to where work is performed and where employees live (e.g., PA EIT, OH RITA, NYC, CO locals). Calculated monthly.

FCF Component	How It’s Counted	Points	Examples
Additional State (beyond included)	Each extra state where you owe SIT/SUI/withholding	+1.0 per state	NJ + PA + NY
Municipal/Local Taxing Authority	Each city/county/school district requiring its own return/deposits	+0.5 per locality	NYC, PA EIT/LST, OH RITA/CCA, CO locals
Residence/Work Mismatch	Residence locality drives separate filing from worksite	+0.5 per distinct residence locality	PA township residence vs. work elsewhere
Special District / Surtax	Unique levy requiring setup & periodic filing	+0.5 each	NY MCTMT, transit taxes

Tier Group	FCF Multiplier (per point / month)	Notes
Micro / Small / Small+	$25 × FCF	Lean teams; lower baseline complexity.
Medium / Growing	$30 × FCF	More employees, more edge cases.
Large / Enterprise	$35 × FCF	Heavy multi-jurisdiction activity; advanced controls.

Examples:
• 12 employees, all in NJ (single state): FCF = 0 → $0 surcharge (Medium includes up to 2 states).
• 20 employees in PA with 3 municipalities: 1 state (included) + 3 locals (1.5) → FCF = 1.5 → $45/mo (Medium: $30 × 1.5).
• 60 employees across NY & NJ with NYC + MCTMT: 1 extra state (1.0) + NYC (0.5) + MCTMT (0.5) → FCF = 2.0 → $70/mo (Large: $35 × 2).
Caps or custom quotes may apply when FCF > 10 or filings require custom integrations.

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Item Code	Retail	Internal Min	Notes
PR-SETUP	$600	$450	One-time setup
PR-ONBOARD-EMP	$50	$35	Per employee
PR-RUN	$50	$40	Per run
PR-OFFCYCLE	$75	$60	Per run
PR-TAX-MONTH	$200	$150	Monthly/Quarterly filing admin
PR-YE-W2W3	$200	$160	Up to 10 employees
PR-YE-1099	$150	$120	Up to 10 contractors
PR-TAX-AMEND	$175	$140	Per form
PR-TAX-STATE	$75	$60	Per jurisdiction
PR-COMP-MON	$50	$40	Per month
PR-HR-SUPPORT	$75	$60	Per month
PR-ESS-PORTAL	$50	$40	One-time
PR-GARNISH	$25	$20	Per order per period

Payroll Price Calculator (Estimate)

Suggested Tier: —

$0 / month (estimate)

Base: $0

Per‑Employee: $0

Extra Runs: $0

FCF Surcharge: $0

I reviewed & accept the SLA terms. Final invoice may include adjustments per the Employer‑Size & FCF tables.

Proceed (QuickBooks) View All Payroll Packages

This is an estimate. Base covers the core bundle; granular adjustments (multi‑state, locals, special districts, extra runs) may be invoiced after onboarding.